Athletes

The athlete list is your organisation’s roster of people, independent of any one tournament. It answers the question a parent actually asks — what has this child actually done? — across every event you have run.

You will find it under Athletes in the sidebar. It is visible to anyone with a tournament permission; everybody else sees “Your role does not include access to athletes.”

Athletes arrive with the draw, not with the approval

A person appears on this list once a draw is published — “Athletes appear here once a draw is published — everyone it puts on the floor either matches somebody already listed or is added.” Approving an application does not put anybody here on its own. See Results and standings.

The list

The header reads Athletes — “Everyone who has entered a tournament this organisation has run.”

• Search by name or club. Club is searchable even though it is not one of the columns. Any search returns you to page one.
• Columns: Name, Date of birth and History.
• A row opens that athlete’s page. Rows are reachable with the keyboard as well as the mouse.
• The list is paged, with Previous and Next and a line like “Page 2 of 7 · 143 athletes”.

If a search finds nobody, the empty state tells you why that usually happens: “Try a shorter search. Names arrive from forms exactly as they were typed, so a middle name or an initial can hide the person you want.”

Take that seriously before you conclude a child is missing — and before you start merging anything.

One athlete’s history

The athlete’s page opens with their full name, Born and the date, their gender (or “Gender not recorded”), and a medal count pill such as “3 medals” when they have any.

Underneath is a table of every appearance, newest first:

Column	Notes
Tournament	The competition they competed in.
Date	When it ran.
Event	The event within it.
Place	Blank until the event is finalised. Podium rows are highlighted.
Score	Shown to two decimal places.

Where nothing has happened yet: “Rows appear here as this athlete is entered into tournaments, and gain a place once the event they competed in is finalised.”

A blank Place column is almost always an event nobody has finalised, not a missing result.

Correcting a name

There is no way to create or edit an athlete record from these pages. Names arrive exactly as applicants typed them on the form.

To fix a spelling, edit the application, not the athlete. See Reviewing entries.

Merging duplicates

Years of free-text forms produce the same child two or three times over — a middle name typed once, an initial typed once, a nickname typed once. Merging folds one record into another.

A merge has a direction, and it cannot be undone

The athlete whose page you are on survives. The one you pick is absorbed and the duplicate record is not kept.

Open the record you want to keep first. Getting this the wrong way round does not lose the entries — they move — but it destroys the record you meant to keep, along with the identity that every existing result and qualifying place points at.

A merge cannot be undone from the interface. There is no undo button and no history screen to reverse it from. Check the date of birth on both records before you confirm.

1. Open the record you want to keep.
2. Press Merge duplicate, top right. It needs the permission to merge athletes; without it, the page shows the sentence “You do not have permission to merge records.” where the button would be.
3. The dialog is titled “Merge a duplicate into …” and explains what survives: “…keeps their identity, so every result and qualifying place already pointing at them carries on pointing at them — only the duplicate’s entries move across. The duplicate record is not kept, so choose carefully.”
4. Search for the duplicate. The record you are on is never offered. Each candidate row shows the name, the date of birth and the entry count — use all three.
5. Select it. A warning appears naming the numbers: “N entries from … will move onto … . This cannot be undone from here.”
6. Press Merge into … to commit.

Afterwards, somebody opening the absorbed athlete’s old link is told “This athlete may have been merged into another record, in which case their history now lives on the record that survived.”

Merging clubs is a different thing

Merging two athletes and merging two clubs are separate permissions, and neither comes with ordinary roster access. There is no club merge on these pages.